This is common practice in academia. Sigh https://twitter.com/nicole_cliffe/status/913902432551239680 …
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I've taken to asking institutions to cover my costs up-front. It often produces a rather irritated response, as though I'm acting entitled.
Which is nuts: a billion-dollar entity is asking me to donate my time for free, and to put up the money to do so, hoping I'll be reimbursed.
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Think yourself lucky, as a consultant I sometimes float thousands of dollars of hardware costs alongside thousands of dollars in travel.
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Change your terms? I bet you have delivered value to your customers by the time you incur the costs; You have a reasonable/fair ask
End of conversation
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